Annual Service — Worldwide
Year-end accounts that governors can actually read and rely on.
Annual accounts prepared carefully and reported clearly — so your board meeting has the financial picture it needs, and any external review finds the records in good order.
What this service delivers
Complete year-end accounts — and a governor report that earns its place at the table.
Annual Accounts & Governor Reporting gives your institution properly prepared year-end financial statements alongside a clear, readable report for your board. Not a dense document full of accounting terminology, but a straightforward account of the year's finances that governors without a financial background can follow and act on.
We work through the process patiently alongside your bursar or finance committee — asking the questions we need to ask, explaining what we're doing and why, and producing accounts that reflect your institution's year accurately and honestly.
Accounts prepared completely
Income and expenditure account, balance sheet, notes, and fund statements — all prepared from your records and presented in a consistent, proper format.
Governor report in plain language
A readable narrative report that explains the year's financial position — what happened, why it matters, and what it means for the institution going forward.
Ready for external review
Accounts structured and presented so that any required external examination, independent review, or regulatory submission proceeds without unnecessary difficulty.
A familiar difficulty
Year end tends to arrive as a more demanding task than expected.
For many schools and education providers, the annual accounts are prepared under time pressure, from records that weren't quite kept in the way they needed to be, by people who are managing this alongside everything else they do. The result is often accounts that get filed, but don't particularly serve the institution well in the process.
The governor report — when there is one — sometimes amounts to a brief summary that doesn't give the board a genuine understanding of the year's financial position. Governors approve accounts they haven't fully been able to interpret, which isn't comfortable for anyone around the table.
External reviewers or auditors may raise queries that take time to resolve. The filing deadline approaches while these conversations are still in progress. It doesn't have to work this way.
Year end treated as a single annual task
Preparing accounts from records that haven't been maintained for that purpose takes significantly longer and produces less reliable results.
Governor reports that don't explain much
A financial narrative that restates the numbers without helping the board understand what they mean.
Queries from external reviewers
Questions that arise during an independent review because the accounts weren't structured clearly or records were incomplete.
Bursars managing the whole process alone
One person responsible for year-end preparation alongside a full operational role, with limited time and sometimes limited accounting background.
Our approach
Prepared carefully, explained clearly, delivered on time.
We begin well before the year end — reviewing the records, identifying anything that needs to be resolved before the accounts can be finalised, and working through any questions with the bursar or finance lead at a pace that doesn't feel pressured.
The accounts themselves are prepared in a proper format — income and expenditure account, balance sheet, relevant notes, fund statements where applicable — structured so that they reflect the institution's position accurately and can be followed by someone without accounting qualifications.
The governor report is written to be genuinely useful at a board meeting. It explains the year's financial performance in plain language, highlights anything significant, and gives the finance committee what it needs to fulfil its oversight responsibilities with confidence.
Pre-year-end records review
We review the year's records before the period closes, so any gaps or queries are addressed while there's still time to resolve them properly.
Annual accounts preparation
Full year-end financial statements prepared from the year's records — correctly structured, clearly presented, and reviewed for accuracy before submission.
Governor report drafting
A clear narrative report for the board, written in plain language that explains what the accounts show and what it means for the institution.
External review support
Where an independent examination or regulatory submission is required, we provide the records and explanations needed to support that process without delay.
Working together
A patient process — not a pressured one.
Questions welcome throughout
If the bursar or a member of the finance committee wants to understand how something has been treated, we explain it. Accounting decisions shouldn't be opaque to the people responsible for the institution's finances.
A draft reviewed before finalising
We share a draft of both the accounts and the governor report before finalising, so there's an opportunity to review, ask questions, and request changes. The final version reflects your institution's position as you understand it.
Delivered before the deadline
We plan the work to allow enough time for review and any revisions before submission is due. Year end doesn't need to be a last-minute exercise.
"A board that understands its institution's financial position is a board that can govern it well. That's what a governor report is for."
— Our view on governor reporting
The investment
A fixed annual fee for the complete service.
Annual Accounts & Governor Reporting
$1,180
per year
- Pre-year-end records review
- Full annual accounts preparation
- Income and expenditure account, balance sheet, notes
- Fund statements where applicable
- Plain language governor report for the board
- Draft review and revision round
- Support for independent examination or regulatory submission
What the fixed fee covers — and what it doesn't
The $1,180 annual fee covers the complete preparation and reporting work described above — pre-year-end review, accounts preparation, governor report, draft review, and support through any external examination process.
It assumes the year's records are reasonably in order when we begin. If the bookkeeping hasn't been kept current through the year and significant reconstruction work is required, we'll discuss that at the outset and agree a fair approach before anything is committed.
If your institution also uses our Bookkeeping & Fee Management or Fund Tracking services, the year-end work tends to be more straightforward — the records are already organised, and the accounts reflect work maintained throughout the year rather than reconstructed at the end of it.
Using our monthly services too?
Many institutions combine annual reporting with our ongoing bookkeeping or fund tracking. Get in touch and we can discuss what a combined arrangement would look like.
What this produces
A board meeting where the finances are properly understood.
The difference a good governor report makes tends to be felt in the room. When the board receives accounts accompanied by a clear narrative explanation, the finance agenda item takes its proper place — governors can ask meaningful questions, understand the responses, and fulfil their oversight role with genuine confidence.
Accounts prepared properly and in good time also tend to move through external review more smoothly. When the records are in order and the accounts are clearly structured, an independent examiner or reviewer has what they need and the process doesn't generate the kind of back-and-forth that delays filing.
For institutions that use our monthly services as well, year end typically involves less work and less stress. The annual accounts are a summary of records that have been maintained carefully throughout the year, not a reconstruction exercise under deadline pressure.
Weeks before year end
Pre-year-end review begins. Any gaps in the records identified and addressed before the period closes. Year-end adjustments agreed in advance.
Accounts preparation
Full accounts and governor report drafted and shared for review. Questions answered, revisions made, final version agreed before submission.
Board meeting and submission
Governor report presented at board meeting. External examination or regulatory submission supported. Filing completed on time, without last-minute pressure.
Our commitment
Careful work, honest communication, and no surprises.
We begin with a conversation — no forms to sign, no obligation to proceed. We'd like to understand your institution's situation, what the year's records look like, and what reporting obligations you're working to. That helps us be realistic about timelines and honest about what the service will involve in your particular case.
If we identify something during the pre-year-end review that will require additional work — records that need organising before accounts can be prepared, for example — we'll tell you at that point, not after the work is done. There should be no unexpected costs.
We provide a draft for review before anything is finalised. If something in the accounts or the governor report doesn't reflect your institution's position accurately, we want to know and we'll revise it. The final version should be something your board and finance committee are confident presenting.
No-obligation initial conversation
We discuss your situation before anything is agreed. No commitment to proceed from that initial discussion.
Draft review before finalising
Accounts and governor report shared in draft. Revisions made until the final version accurately reflects your institution's year.
Transparent about scope
We provide accounting preparation and reporting support. Where statutory audit or independent legal advice is required, we'll be clear about that distinction.
Getting started
How the process begins.
Send us a message
Use the contact form on our home page. A brief note about your institution, your year end, and what records you currently hold is enough to begin.
We arrange a call
We'll reply within one working day. On the call we discuss your records, your year end date, and any specific reporting requirements you're working to.
Pre-year-end review
We review the year's records before the period closes, agree any adjustments needed, and plan the preparation timeline so there's time to do it properly.
Accounts prepared and reported
Annual accounts and governor report drafted, reviewed with you, finalised, and ready for your board meeting and any required external submission.
Annual Accounts & Governor Reporting
Year end, handled with care.
If you'd like to talk through how this service works and whether it would suit your institution, we're glad to have that conversation. There's no obligation — just a chance to see if we're a good fit.
Get in touch with ScholionOther services
More ways Scholion can help
Monthly service
School Bookkeeping & Fee Management
Tidy, current bookkeeping for fees, grants, and expenses — kept in order every month so year end is straightforward. $360 / month.
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Restricted & Capital Fund Tracking
Careful tracking of restricted and capital funds throughout the year, so annual fund reporting is accurate and compliance is maintained. $300 / month.
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